OVERVIEW
The Executive Assistant position is responsible for assistance to the President & Chief Executive Officer (CEO). The Executive Assistant will assist in all aspects of the Organization with a focus on compliance and regulation, litigation proceedings, real estate transactions, and policy creation. The Executive Assistant will work closely with and report directly to the CEO.
RESPONSIBILITIES

• Work with Executive Department to ensure compliance with all environmental health and safety requirements, including but not limited to NJDEP permits
• Work with Director of Environmental Health & Safety to ensure compliance with DOT and The Occupational Safety and Health Administration (OSHA) regulations and ensuring completeness and filing of necessary documentation
• Responsible for filing and maintenance of records related to EPA and NJDEP reporting requirements, compliance and monitoring
• Schedule environmental health and safety testing and training to maintain compliance procedures set in place by Executive team
• Responsible for compliance with all EPA and NJDEP reporting requirements, including the facilities’ air, storm water, solid waste and recycling permits, which may include working with outside engineers
• Coordinate with outside legal counsel concerning litigation and violation proceedings
• Filing of equipment files and financing documents
• Renew business licenses for various Companies
• File insurance policies and documentation; aid Chief Financial Officer (CFO) in preparing insurance renewal documents
• Aid Director of Human Resources and operation managers with closing worker’s compensation claims and handling of miscellaneous insurance claims; work with Director of Human Resources to ensure private employee information, including payroll and health information is kept in strict confidence and in accordance with applicable regulations 
• Coordinate with licensed site remediation professional to ensure compliance with regulations related to properties acquired by affiliated companies
• Application and renewal of business licenses
• Proofread contracts and other correspondence for management
• Aid CFO, Director of Sales (Construction) and Sales Manager (Commercial & Industrial) in the collection of past due accounts and correspond with an attorney/collection agency as necessary
• Answer calls with customer complaints and track the complaints for the Chief Operating Officer (COO) and CFO
• Check and answer email on an hourly basis during regular office hours
• Check miscellaneous email accounts and forward to appropriate Company personnel
• Answer phone and customer inquiries or directing them to the appropriate Company personnel in a friendly, client centric manner
• Open mail and disburse to appropriate Company personnel
• Contribute to team effort by accomplishing related results as needed

QUALIFICATIONS

• Must be at least 18 years of age and legally eligible to work in the US
• Bachelor’s Degree in Business Administration preferred, but not required
• Minimum 3 years of supporting a senior executive or team experience
• Strong technical and computer skills, including Microsoft Office
• Commitment to excellence – performing duties at the highest level and on a consistent basis
• Strong business acumen – can prioritize and make quick and sound judgement calls
• Ability to complete tasks with little or no guidance
• Ability to work in a fast paced environment, multitask and perform additional duties at Executive team’s request
• Excellent written and verbal communication
• Time management and ability to meet deadlines
• Detail oriented and strong organizational skills

WHY WORK FOR US?

• Family-friendly Company culture
• Annual salary increases
• Medical, dental and vision benefits
• Paid time off and sick time
• 401(k) with up to 4% match
• Employee professional development

We believe in providing training and development you need to grow your career with Mazza Recycling. Mazza Recycling is proud to be an equal opportunity employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.